Human Resource Management 

Recruitment Module

The public can upload CV details through an online recruitment portal, and
update their profile from time to time. Applicants can also apply for vacant positions. Vacancies are
determined from free slots in the ​ Organization structure ​ maintained within the system. Job applicant
details are also maintained, and the positions the applicants are interested in filling. The system keeps
track of interviews, candidates and interview results. The system generates generic regret letters which
can be sent to unsuccessful candidates, and generic appointment letters modifiable to suit successful
candidates. Job applicant details are automatically transferred to the employee records on hiring.

Task Management and Timetabling

Service departments receive requests from various staff members.
The head of service department may assign particular tasks to an employee in the department. The
progress made on each task can be registered until its closure. Reports and graphs exist to show
assigned versus done tasks per employee, which could further be used during appraisal.

Online Leave Management

Members of staff can schedule annual leave days and do online leave
applications. Leave applications are approved online by authorized departmental heads and the HR
department. Members of staff can view their leave details (days brought forward, accrued, taken and
balances). The system comes with several leave reports.

Appraisal and Training

Takes care of promotions, scheduled and unscheduled appraisals (members of
staff complete appraisal forms online), transfers and disciplinary actions. Salary appraisal is linked to
Payroll. Employees (in conjunction with their supervisors) identify training needs, and create training
schedules. When employees complete particular courses, the respective employees’ profiles can be
updated with such information online.

Online Loan Applications

Employees can apply for loans online. Approval of loans is done by
authorized staff in the HR department. Generated loan repayment schedules are linked to Payroll.

Staff Medical

For Companies doing internal medical fund administration, the system maintains
periodic cover periods, allocated fund amounts, employees and dependants, limits of cover by
categories, and the various cover types (inpatient, outpatient, dental, optical, etc). The system also
captures invoices for the purpose of reimbursing employees as per set percentages and limits.

Store Requisitions

The HR system is linked to the Stores and Purchases system. Members of staff can
raise store requisitions online. The raised requisitions are first approved by departmental heads and
authorized stores personnel before issuing can be done from stores. Purchases and Issuing increase

Staff Retirement

Captures date and reasons for leaving, notice period to be served, exit
interview (partially filled online by the leaving staff), clearance by the various departmental heads, and
freezing and archiving of records in Payroll.

Unlimited Earning and Deduction Types

The client can set up unlimited earning and deduction types,
unlimited loan and loan interest types, unlimited non-cash benefits and percentage of tax for each.

Different Payrolls

For senior staff, junior staff and casuals, depending on the client. Can also maintain
payrolls for different companies in the fraternity. Also allows for creation and processing of a
supplementary payroll once the main payroll has been processed. This caters for processing of final
dues, or an extra pay at the end of the year.

Historical Data

Employee earnings and deductions for previous periods and years are maintained in
the system.

Loan Management

The system keeps repayment schedules for all employee loans, and automatically
stops deducting loan amounts once the schedules have been exhausted. The system also allows change
of loan details midstream.

Basic and Statutory Reports

Pay slips, payroll summary reports, NSSF, Insurance, Individual Pension,
Bank Summary, Bank electronic data, P9,P10, etc.

Audit Trails

Information on who processed the payroll, who generated payroll reports, and who made
modifications to payroll figures can easily be retrieved from the system.

Integration to Financial Module

The system integrates with Insync Financials to facilitate the posting
of payroll financial transactions into the General Ledger. Where a client uses another Accounting
system, we provide scripts to extract payroll info in a Journal Voucher format that the accounting
system would pick.